1. Information I Collect
I may collect the following information:

• School Information: School name, address, contact details.
• Contact Information: Names, email addresses, and phone numbers of school staff, parents, and guardians.
• Student Information: Names, class, and images of pupils.
• Financial Information: Payment details for orders and services.
• Technical Information: IP addresses and device information if using online galleries.
• Feedback and Communication: Forms, surveys, and emails.

I do not collect sensitive personal data unless explicitly required and agreed with the school.

2. How I Use Information
I use information for:

• Providing photography services and delivering images to families.
• Managing orders, payments, and communications with schools and parents.
• Maintaining records and operating the business efficiently.
• Complying with legal obligations.
• Sending marketing communications only if explicit consent has been given.

3. How I Share Information
Information may be shared with:

• Service providers necessary for delivering photography services (e.g., print labs, online galleries).
• Professional advisors (lawyers, accountants) for business purposes.
• Regulatory authorities if required by law.

All third parties are required to protect personal information and use it only for the specified purpose.

4. How I Store Information

• Information is stored securely on password-protected business systems.
• Physical documents and hard copies are kept in locked storage.
• Only business-owned devices are used.
• Information is retained for up to 18 months or longer if consent is provided, then securely deleted.

5. Your Rights
Schools, parents, and guardians have the right to:

• Request access to the information I hold about them.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information after the agreed retention period.
• Opt-out of marketing communications at any time.
• Contact hello@kirstybowen.com to exercise these rights.

6. Safeguarding and Confidentiality

• I follow a strict safeguarding policy
• Children without photography consent are managed discreetly.
• Pupil information is confidential and only shared when necessary for service delivery.

7. Changes to This Privacy Policy

•  Privacy practices are reviewed regularly.
• Updates will be communicated directly to schools and, where relevant, parents.

Contact Information 
For any concerns, please contact: Kirsty Bowen- Business Owner Email: kirsty@kirstybowen.com

This policy is reviewed annually.

Policy last reviewed: January 2025
Signed: Kirsty Bowen